The Department recognizes that efficient advancement operations require the maintenance and management of extensive donor and prospect records. Donor records on the computer, voice mails, emails, or hard copy files contain sensitive information that is shared with or developed by the Office of University Advancement on a confidential basis. Staff and volunteers have an ethical obligation to respect the privacy of our donors and to protect and maintain the confidentiality of all information about donors, their family members, and friends. Donor records are protected, confidential records and should not be discussed with or disclosed to anyone except: co-workers who are specifically authorized to have access to such information, any person authorized by the donor to obtain information about the donor, or any person with whom the department has authorized the sharing of the information. Work performed, conversations heard, printed materials read, contact with any contents of the school’s administrative database and use of public record search utilities owned or subscribed to by the University of Mary Washington are confidential.

I agree that all confidential information and/or grant files, contribution files, donor records, donor lists, charitable gift information, development data, manuals, letters, contracts, agreements, notes, records, reports, memoranda and all other University materials, documents and data used, prepared or collected as part of my work with the University, in whatever form, are and will remain the property of the University of Mary Washington. I will not duplicate any work-related document or electronic record for my own use without the permission of the appropriate supervisor/administrator. I will not retrieve, examine or alter any work-related document, file or electronic record except where I am authorized to as part of my work responsibilities. If I am unsure whether or not a particular fact, matter, document, file or electronic record is covered by this confidentiality agreement, I will preserve confidentiality of the item in question until receiving clarification from the appropriate supervisor/administrator. Accordingly, I agree that at the end of my relationship with the University, I will destroy or return to the University all University documents and other materials of any kind which constitute or contain any confidential information, in my possession or control, regardless of how stored or maintained, including all originals, copies and compilations and all information stored or maintained on computer, tapes, flash drives, diskettes, email or any other form of technology. The Office of University Advancement is committed to ensuring the privacy of the University of Mary Washington’s constituency, board members, donors, and prospective donors.

a. I have received a copy of the UMW Advancement Confidentiality Policy; b. I have read and understand the policies; and c. I agree to abide by these policies to the best of my ability in my role as an employee, temporary employee, volunteer, or student aide.